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Notices
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Here's some important information for the
residents of Jupiter Bay. Please
reference other pages of this website for additional detail and/or contact the Association Office.
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The 2012 Annual Audit is complete and
is available in the office for any Homeowner who would like a copy. If you would like a copy, please call ahead
and we will have it prepared for you and let you know when it will be ready for pick-up. If you would prefer, a
copy can be emailed. Again, call us in the office, make sure we have your correct email address and advise that you
would like the Audit emailed to you. (4/24/13)
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Late Fee Increased
At the Annual Meeting of Jupiter Bay Condominium
Association, Inc. held on March 23, 2013 at 10:00 A.M. at First United Methodist Church of Jupiter-Tequesta, it
was announced that the Late Fee for late payments of Maintenance Fees would be increased to $50.00 effective April 1,
2013 which would coincide with the 2nd Quarter Maintenance Fees for 2013. (4/01/13) |
Webmaster Message
Since the resignation of Paul St. Clair on October 28, 2012 as Jupiter Bay’s Webmaster, all
information for continuing website maintenance was turned over to the Association Office. Effective March 13, 2013,
Sheila Butler, Office Administrator, is responsible for continuing maintenance of the Jupiter Bay Website. (3/13/13) |
Recent changes to our maintenance staff include
the hiring of John Fernandez, Jake Mattucci and Patrick Brown. The building maintenance assignments are now as follows: - John Fernandez -- Villas & West Bldgs. A, B, C, D work orders
- Tony D'Angelo -- D East, Bldgs. A, B, C work orders, West Bldgs. E & F work orders and
East Pool
- Jake Mattucci -- West Bldgs. D, E & F
- Nick Scarlett -- West Bldgs. A, B & C
- Patrick Brown -- East Bldgs. A, B & C
Please
welcome the new maintenance technicians who have joined our team. Remember
to contact the office with any maintenance issues, work orders or questions at 561-746-5857. (3/13/13) |
Third Quarter 2013 Maintenance
Dues
Third quarter 2013
Maintenance Fees are due July 1st. Your payment amount is shown on the Financial page of this
website. In December 2012 you should have received via US mail a coupon book for the quarterly amounts
due in 2013. Please note that Quarterly Invoices are no longer being sent to remind you of your Maintenance Fee
obligation.
Payments are date-stamped when they arrive
at BB&T, our current banking institution. According to our policy any payment received after the 1st day of
the quarter is considered late. Maintenance Fees not paid on or before ten (10) days after the due date are
charged a $50 late fee and interest at the rate of 15 percent per annum from the date due until paid. Payments
received are applied first to late fees, interest and attorney fees and then to the outstanding principal.
(5/15/13) |
Security
Allegiance Security has been hired to replace
the two employees currently covering the security shifts. The Board felt that a stronger presence was needed due to
the recent acts at the West pool. The guards will still be unarmed but will be in uniform, and they will still patrol
the property from 8 pm to 1 am. We also felt that by hiring a company, if the hours needed to be extended or an extra
person added, they have the resources to do so. In addition, if there is a problem with coverage due to illness
or another extenuating circumstance, someone will be provided to cover the shift. We look forward to working with them. (7/23/12) |
Pool Maintenance
Crystal Blue Pools has been hired to maintain both the East and the West pools. We have been
utilizing our maintenance person, Tony D’Angelo, to maintain the pool and an additional company to do repairs and chemical
reading reports. By consolidating services, we expect to see a savings over the course of the year. The company’s
schedule is Tuesday, Thursday and Saturday, and all of our staff will continue to share in removing any sand / debris to keep
the pool clean on the days the company is not scheduled. Tony will no longer be responsible for the pools. Please
contact the office if you have any questions. (7/23/12) |
Cable TV Service Improvements
The Comcast contract has been re-negotiated and is in
effect as of June 1, 2012. Every owner will now be provided with one HD cable box at no-charge in addition to the free
digital transport adapters. Our 2012 cost per unit rate was frozen at $30.57 (the 2011 rate). The new contract
is for 7 years and has an annual rate increase cap of 5%. You will be receiving a letter from Comcast outlining our
new service package. Owners have already been coded to receive High Definition service, and you are free to pick up
your equipment at the Palm Beach Gardens office: 10435 Ironwood Road, PBG 33410. A Comcast representative will
let you know how this will affect your current service plan and what options you have within the new service contract. Based
on your decision, you could potentially realize a discount, OR if you are currently enrolled in a package such as Triple Play,
get a 2nd box for an additional outlet without increasing your existing bill. (6/08/12) |
Effective July 1st, 2012 quarterly pest control treatment was discontinued and replaced with annual
treatment of the interior walls of each condominium unit. This method is effective and efficient allowing treatment
behind walls, cracks, and crevices where insects could live and breed. Boric Acid Powder is now being used instead of
more conventional pesticides. (Boric Acid is an all natural pest control powder with no odor or staining). Other
areas to be treated for ants, roaches and general household pests are kitchens and baths – underneath cabinets, appliances,
and sinks. After this treatment, if any unit still has a pest
control problem, you may call Global Pest Control directly, and they will correct it at no charge. Successful treatment
requires that every unit undergoes this procedure. Global is continuing to spray outside the buildings on a monthly basis.
7/24/12 |
Association Manager
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Sonja Kezber became Property Manager of the Jupiter Bay Condominium Association
on March 5th. Sonja was the property manager of Jupiter Ocean Grande for over 5 years. She also worked
for the developer prior to her position as property manager in various positions including bookkeeper, selections coordinator
and construction punch list coordinator. She currently holds a CAM license and a Realtor license. She has a
BA degree in English Lit from Florida Atlantic University. (03/05/12)
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Jupiter Bay Condominium Tennis
Please
observe the following rules when using the Jupiter Bay tennis courts located behind the East A Building: - Courts are available on a first come first serve basis.
- If others are waiting to play, doubles can have a court for 1.5 hours and singles for 1 hour.
- The clock starts when all players of the group are present.
- Courts cannot be held if all players are not present and another group is present and ready
to play.
(1/27/12) |
The Jupiter Bay Condominium Association’s 2012 budget was approved at the December 6,
2011 Board Meeting. The $1,830,881 budget is a 1.7% increase over 2011 and raises maintenance fees zero to
4.13% depending on building. Copies of the approved budget were sent to all owners, and copies can be downloaded from
the Financial page of this website. First quarter 2012 maintenance fees, due on January 1st, reflected
the new rates. (12/11/11)
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In
mid October the Association signed a Retainer and Fee Agreement with Peter Ray, an attorney with the firm of Cohen, Norris,
Wolmer, Ray, Telepman & Cohen for the Association’s legal services. Peter’s firm, located in North Palm
Beach, provides a wide range of legal services including: real estate, corporation & partnership, government administrative
agency, taxation, litigation/appellate, construction lien, and probate administration & estate planning. They have
attorneys and paralegals on their staff that deal with association law research/interpretation, litigation and collection
activities.
Peter has practiced law for 19 years, all with this
law firm, and has been a partner in the firm for 8 years. He has his own staff as well as access to all of the resources
and specialists (over 20) of his firm. We are looking forward to improved legal services and more reasonable charges.
(11/21/11) |
Spa Replacement
At the April 6th Board Meeting, the Board of Directors approved replacing
the West Pool Spa with a new and larger commercial unit. The new Spa, built by Streamline Pool Company, meets the
Federal Virginia Graham Baker Act Requirement. The $29,900 cost was funded through the Common Reserves.
New fencing and landscaping were added, and the Spa is now available for use. (11/06/11) |
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Jupiter Bay East Concrete, Accessory and
Window Repair
The East
buildings, particularly the A building, have been plagued with concrete deterioration, spalling, and water intrusion.
Needed work includes patio edge repair, partial slab repair (hollow tile), column repair, and addressing cracks and rust spots.
Frame and screen enclosures are deteriorating, and there are problems with sliding glass door frames. The discovery
of many issues prompted the need for a full engineering inspection of all East buildings and units. The Association contracted Bunker Engineering & Construction Services (BECS) to perform an
on- site inspection of all East buildings to determine and document
which units require concrete repair, external accessory (screen enclosures, sliding glass doors, etc.) repair, and window repair/replacement.
They identified which windows require immediate repair or replacement to prevent further damage to the individual units.
Building reserves will be used to cover concrete and accessory repair, but window repair/replacement and sliding
glass door replacement will be at the owner’s expense. After
receiving/reviewing bids from three contractors, the Association awarded the East concrete restoration/spalling
contract to Axle General Contracting. Axle also provided us a favorable quantity discount for window
replacements. Per Florida regulation, all new windows in Jupiter Bay will be higher quality with impact and tinted glass.
Owners are encouraged to take advantage of these discounted prices and replace any leaky windows in their units. If
you are interested, please contact the Association office for pricing and ordering information. Windows identified by
our engineer as needing replacement must be replaced or the owner will need to sign a waiver stating they they will be
responsible for any further damage caused by their leaky window(s). (9/13/11) |
Jupiter Bay West &
East Buildings Repainting
The six West buildings and four East buildings have all experienced faded/stained paint, stucco
deterioration and cracked/missing caulking. As a result the Association had obtained bids from three painting contractors
and selected Coastal Painting & Waterproofing to repaint all ten buildings. The four Plantation Villas were more
recently repainted and are excluded. Coastal had the lowest bid, $130,771 for the West and $105,291 for the East, and
they're the company that painted our building the last time. Work began on the West buildings in mid-August and
was compled in October. Painting of the East buildings began in November and was completed in February. (03/08/12)
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Ductless Fan Replacement
Filters
Many Jupiter Bay condo units contain ductless fans, and the filters in these fans
collect dust and clog over time. You can order repacement filters for these fans at the Rush Hampton website for $6.75
each. The website is www.RushHampton.com. These are CA-90 fans, and the filters are #16407 (White) or #15566 (Beige). You can also order replacement
motors and fans ($26.48 each) or complete new fan assembly units ($38.99 each) at this site. (7/10/10)
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Patio Barbecues
It has been reported to the Association office that there are some unit owners who are using grills on their
patios. Please
note that the use of electric grills on the patio of a multiple-family building is allowed under state law. However,
gas and open flame grills are not allowed by state law and are subject to corrective action by the County Code Enforcement
Board, and fines could exceed $250.00 per day. Please refer to the Rules
and Regulations on the Docs Page of this website. Listed under Patios you will see that the use of open fires or
gas barbecues on the patio is prohibited. When using electric grills, you need to abide by Association
rule #26 that "prohibits noxious or unusual odors that permeate
to other units or the Common Elements and become annoyances or become obnoxious to other Unit Owners". Grills may
be reserved at the West pool. The State fire code (NFPA 1;10.11.7 & NFPA1; 69.5,3.5) does not allow open flame, charcoal or gas grills
on patios or the storage of combustibles, charcoal or flammable materials within 10 feet of the structure. This
measurement starts at the overhang of the building not the inside of the patio wall.
Should you be an owner who is in violation
of the state fire code please take action immediately to comply and do not continue to use or store these items on your
patio. Unit owners who are concerned should report violations to the Palm Beach County fire department at 561-616-7046.
(6/3/10) |
Renter & Guest
Registration
The Association office gets overloaded registering renters and guests when a large number show
up at the office at the same time with incomplete paperwork or when forms are not submitted prior to arrival. For
this reason, as well as limited office staffing, Association personnel will no longer fill out Guest/Lease Registration Forms
for rental agency clients. Blank forms can be downloaded and printed from the “Information”
page of this website or picked up at the Association office.
For Rentals; rental agencies need to assure that completed leases are provided to the Association
office at least three (3) business days in advance of the intended occupancy. Tenants must complete a Jupiter Bay
Guest/Lease Registration Form and provide a copy of their drivers license no later than the conclusion of the first
business day following their initial date of occupancy. The office will charge $1.00 to copy drivers licenses
when a copy has not been included. The Guest/Lease Registration Form must specify the make, model, and
license plate number and state of the car that the renter will be driving. For a rental car, where this
information is not known in advance, the renter needs to bring the information to the office when requesting a parking pass. For guests; owners need to notify the Association office in advance of any guests
that will be parking their car overnight on Jupiter Bay property. The office can be contacted by phone
(561-746-5857), email (jupiterbaycondo@comcast.net), fax (561-575-4334), or in writing to Jupiter Bay Condo Association, 275
Palm Ave D105, Jupiter, FL 33477. The Guest/Lease Registration Form can be used to send us guest information.
The Association will not issue a parking permit to anyone without prior owner approval. Both renters and guests need to be
advised that our rules and regulations prohibit the overnight parking of pick-up trucks on site. Motorcycles
are not allowed to be driven on or stored on the property. Parking passes will not be issued for trucks
or motorcycles. Please
remember that the lack of proper paperwork will cause a delay in obtaining a parking pass, and a vehicle without a parking
pass will be towed from the property at the owner’s expense. (5/22/10) |
Accounting & Bookkeeping
The Jupiter Bay Condominium Association's
accounting and bookkeeping functions are now being performed by Accurate Bookkeeping Systems, Inc. In addition
to our bookkeeping functions, ABS is performing account reconciliations, journal entries, and monthly financial reporting.
They are interfacing with our attorney for collections and will be directly interfacing with our auditor. The
firm is located in Tequesta and has been in business for over twenty years.
Owners who have questions regarding their
account should contact Accurate Bookkeeping Systems directly, from 9:00 AM until 5:00 PM Monday through Friday, at (561)
747-2323(4/20/10) |
Jupiter - Prohibited Vegetation
If you're wondering why that "beautiful" schefflera tree outside
your unit is missing, it's because we've instructed our landscaper to remove vegitation at Jupiter Bay that is clasified
by the Florida Exotic Pest Plant Control Council as "nuisance and invasive exotic vegetation". The
full Prohibited Species List is provided at the following link. (8/01/09)
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