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Notices
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Here's some important information for the
residents of Jupiter Bay. Please
reference other pages of this website for additional detail and/or contact the Association Office.
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Jupiter Bay Condominium Tennis
Please
observe the following rules when using the Jupiter Bay tennis courts located behind the East A Building: - Courts are available on a first come first serve basis.
- If others are waiting to play, doubles can have a court for 1.5 hours and singles for 1 hour.
- The clock starts when all players of the group are present.
- Courts cannot be held if all players are not present and another group is present and ready
to play.
(1/27/12) |
First Quarter 2012 Maintenance
Dues
First quarter 2012 Maintenance Fees were due January 1st. Your payment
amount is shown on the Financial page of this website, and you should have received via US mail a Statement Invoice for
the total amount due. The Invoice includes all activity on your account from 1/01/11 through 1/01/12.
Payments
are date-stamped when they arrive at our office. According to our policy any payment received after the 1st day
of the quarter is considered late. Maintenance Fees not paid on or before ten (10) days after the due date
are charged a $25 late fee and interest at the rate of 15 percent per annum from the date due until paid. Payments
received are applied first to late fees, interest and attorney fees and then to the outstanding principal. (1/27/12) |
The Jupiter Bay Condominium Association’s 2012 budget was approved at the December 6th
Board Meeting. The $1,830,881 budget is a 1.7% increase over 2011 and raises maintenance fees zero to 4.13%
depending on building. Copies of the approved budget were sent to all owners, and copies can be downloaded from the
Financial page of this website. First quarter 2012 maintenance fees, due on January 1st, will reflect
the new rates. (12/11/11)
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New Association Manager
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Paul St.Clair became Senior Manager of the Jupiter Bay Condominium Association
on December 1st. Paul formerly served on the Board of Directors as the Association'sTreasurer. He and his wire Sharon
became Jupiter Bay owners in 2000. Paul retired from his Technology Director position at Citigroup in 2005 after 20
years of service and has been spending much of his time here since. He's also held management positions at TRW, United
Technologies and Westinghouse. He has a BS degree in Electrical Engineering from Penn State University. (12/11/11)
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Important Organizational
Announcement
The
Jupiter Bay Board of Directors has accepted the resignation of Paul St. Clair, the Association’s Treasurer. The
Board acknowledges Paul’s outstanding contributions and service as a team member and Treasurer over the last 3-4 years. The BOD has asked Paul to assume an interim assignment of 4-6 months as Senior Manager
responsible for all functions, operations and personnel at Jupiter Bay. This is effective December 1, 2011
as we renew our search for a Property Manager. Paul will have direct responsibility for all office administration, maintenance and security. Paul will focus on managing and organizing daily activities,
staff training, vendor/expense management, and adding resources where needed to improve staff effectiveness in supporting
the community. He will assure that Jupiter Bay has appropriate structure to meet future needs. Spencer Bickel will assume the additional responsibility of Treasurer until the election
of Directors at the next annual Association meeting. We
look forward to these assignments in upgrading our support to the community as we move forward. Paul will report to Jupiter Bay’s President and Vice President. Jupiter Bay BOD (11/21/11) |
East Owners' Complaint
During the month of September, a few Jupiter Bay East owners sent emails to the Board of Directors listing
a number of their concerns with the restoration/spalling work and resulting special assessment. The BOD responded to
these inquires in detail. However, not satisfied
with our response, these owners engaged legal counsel stating that this project was ill founded based on false or inaccurate
information from our contractor resources. The BOD researched these concerns with our engineering and construction
vendors and provided an in-depth reply to the attorney letter covering all of the complaints. Again, not satisfied, the owners had their attorney file a complaint to the Town of
Jupiter. This resulted in a work stoppage for approximately 4 days. Several Board members met with Jupiter
Building Department representatives in mid October to resolve this matter. Based on the discussion at the meeting and
the inspection reports, the Town rescinded the Stop Work order. This process cost the Association attorney fees, engineering fees, construction delays, owner misinformation,
and a great deal of BOD/office staff time. We are
always open to owner suggestions and encourage them as resources for recommendations and solutions to issues. However,
there is owner accountability and responsibility when creating a situation that negatively impacts our community and costs
the Association unnecessary expense. As a final
note, the project is going well and on schedule.(11/21/11) |
In
mid October the Association signed a Retainer and Fee Agreement with Peter Ray, an attorney with the firm of Cohen, Norris,
Wolmer, Ray, Telepman & Cohen for the Association’s legal services. Peter’s firm, located in North Palm
Beach, provides a wide range of legal services including: real estate, corporation & partnership, government administrative
agency, taxation, litigation/appellate, construction lien, and probate administration & estate planning. They have
attorneys and paralegals on their staff that deal with association law research/interpretation, litigation and collection
activities. Peter has practiced law for 19 years, all with this
law firm, and has been a partner in the firm for 8 years. He has his own staff as well as access to all of the resources
and specialists (over 20) of his firm. We are looking forward to improved legal services and more reasonable charges.
(11/21/11) |
Spa Replacement
At the April 6th Board Meeting, the Board of Directors approved replacing
the West Pool Spa with a new and larger commercial unit. The new Spa, built by Streamline Pool Company, meets the
Federal Virginia Graham Baker Act Requirement. The $29,900 cost was funded through the Common Reserves.
New fencing and landscaping were added, and the Spa is now available for use. (11/06/11)
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East Patio Fire Sprinkler
Replacement
This
summer Superior Fire Protection, Inc. inspected all of the sprinkers in East buildings A, B & C. They found significant
corrosion of the sprinkler heads of the patios of most of the units. In addition approximately 16 owners had damaged
sprinkers within their units. Letters were sent out to the impacted owners, notifying them that the heads within their
units will need to be replaced by Superior Fire at the owner's expence. The Association
is funding the replacement of the patio sprinklers. Superior Fire Protection, Inc., along with one of our staff,
will enter the units to access the patios to remove old sprinklers and replace them with new ones required to meet
code. If you have any questions or concerns please call the office. (11/06/11) |
Jupiter Bay East Concrete, Accessory and
Window Repair
The East
buildings, particularly the A building, have been plagued with concrete deterioration, spalling, and water intrusion.
Needed work includes patio edge repair, partial slab repair (hollow tile), column repair, and addressing cracks and rust spots.
Frame and screen enclosures are deteriorating, and there are problems with sliding glass door frames. The discovery
of many issues prompted the need for a full engineering inspection of all East buildings and units. The Association contracted Bunker Engineering & Construction Services (BECS) to perform an
on- site inspection of all East buildings to determine and document
which units require concrete repair, external accessory (screen enclosures, sliding glass doors, etc.) repair, and window repair/replacement.
They identified which windows require immediate repair or replacement to prevent further damage to the individual units.
Building reserves will be used to cover concrete and accessory repair, but window repair/replacement and sliding
glass door replacement will be at the owner’s expense. After
receiving/reviewing bids from three contractors, the Association awarded the East concrete restoration/spalling
contract to Axle General Contracting. Axle also provided us a favorable quantity discount for window
replacements. Per Florida regulation, all new windows in Jupiter Bay will be higher quality with impact and tinted glass.
Owners are encouraged to take advantage of these discounted prices and replace any leaky windows in their units. If
you are interested, please contact the Association office for pricing and ordering information. Windows identified by
our engineer as needing replacement must be replaced or the owner will need to sign a waiver stating they they will be
responsible for any further damage caused by their leaky window(s). (9/13/11) |
Jupiter Bay West &
East Buildings Repainting
The six West buildings and four East buildings have all experienced faded/stained paint, stucco
deterioration and cracked/missing caulking. As a result the Association had obtained bids from three painting contractors
and selected Coastal Painting & Waterproofing to repaint all ten buildings. The four Plantation Villas were more
recently repainted and are excluded. Coastal had the lowest bid, $130,771 for the West and $105,291 for the East, and
they're the company that painted our building the last time. Work began on the West buildings in mid-August and
was compled in October. Painting of the East buildings is now underway. Our goal is to complete most
or all of the painting prior to peak season. (11/06/11)
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Ductless Fan Replacement
Filters
Many Jupiter Bay condo units contain ductless fans, and the filters in these fans
collect dust and clog over time. You can order repacement filters for these fans at the Rush Hampton website for $6.75
each. The website is www.RushHampton.com. These are CA-90 fans, and the filters are #16407 (White) or #15566 (Beige). You can also order replacement
motors and fans ($26.48 each) or complete new fan assembly units ($38.99 each) at this site. (7/10/10)
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Patio Barbecues
It has been reported to the Association office that there are some unit owners who are using grills on their
patios. Please
note that the use of electric grills on the patio of a multiple-family building is allowed under state law. However,
gas and open flame grills are not allowed by state law and are subject to corrective action by the County Code Enforcement
Board, and fines could exceed $250.00 per day. Please refer to the Rules
and Regulations on the Docs Page of this website. Listed under Patios you will see that the use of open fires or
gas barbecues on the patio is prohibited. When using electric grills, you need to abide by Association
rule #26 that "prohibits noxious or unusual odors that permeate
to other units or the Common Elements and become annoyances or become obnoxious to other Unit Owners". Grills may
be reserved at the West pool. The State fire code (NFPA 1;10.11.7 & NFPA1; 69.5,3.5) does not allow open flame, charcoal or gas grills
on patios or the storage of combustibles, charcoal or flammable materials within 10 feet of the structure. This
measurement starts at the overhang of the building not the inside of the patio wall.
Should you be an owner who is in violation
of the state fire code please take action immediately to comply and do not continue to use or store these items on your
patio. Unit owners who are concerned should report violations to the Palm Beach County fire department at 561-616-7046.
(6/3/10) |
Renter & Guest
Registration
The Association office gets overloaded registering renters and guests when a large number show
up at the office at the same time with incomplete paperwork or when forms are not submitted prior to arrival. For
this reason, as well as limited office staffing, Association personnel will no longer fill out Guest/Lease Registration Forms
for rental agency clients. Blank forms can be downloaded and printed from the “Information”
page of this website or picked up at the Association office.
For Rentals; with the exception of walk-in clients, rental agencies need to assure that completed leases
are provided to the Association office at least three (3) business days in advance of the intended occupancy. Tenants
must complete a Jupiter Bay Guest/Lease Registration Form and provide a copy of their drivers license no later
than the conclusion of the first business day following their initial date of occupancy. The office will
charge $1.00 to copy drivers licenses when a copy has not been included. The Guest/Lease Registration Form
must specify the make, model, and license plate number and state of the car that the renter will be driving. For
a rental car, where this information is not known in advance, the renter needs to bring the information to the office when
requesting a parking pass. For guests;
owners need to notify the Association office in advance of any guests that will be parking their car overnight on Jupiter
Bay property. The office can be contacted by phone (561-746-5857), email (jupiterbaycondo@comcast.net),
fax (561-575-4334), or in writing to Jupiter Bay Condo Association, 275 Palm Ave D105, Jupiter, FL 33477. The
Guest/Lease Registration Form can be used to send us guest information. The Association will not issue
a parking permit to anyone without prior owner approval. Both renters and guests need to be advised that our rules
and regulations prohibit the overnight parking of pick-up trucks on site. Motorcycles are not allowed to
be driven on or stored on the property. Parking passes will not be issued for trucks or motorcycles. Please remember that
the lack of proper paperwork will cause a delay in obtaining a parking pass, and a vehicle without a parking pass will be
towed from the property at the owner’s expense. (5/22/10) |
2011 Pest Control Schedule
West
A-F, Villas & East D | Wednesdays (9:00 - 12:00) | January 4 | January 5 | April
5 | April 6 | July 5 | July 6 | October
4 | October 5 |
Accounting & Bookkeeping
The Jupiter Bay Condominium Association's
accounting and bookkeeping functions are now being performed by Accurate Bookkeeping Systems, Inc. In addition
to our bookkeeping functions, ABS is performing account reconciliations, journal entries, and monthly financial reporting.
They are interfacing with our attorney for collections and will be directly interfacing with our auditor. The
firm is located in Tequesta and has been in business for over twenty years.
Owners who have questions regarding their
account should contact Accurate Bookkeeping Systems directly, from 9:00 AM until 5:00 PM Monday through Friday, at:(561) 747-2323(4/20/10) |
Jupiter - Prohibited Vegetation
If you're wondering why that "beautiful" schefflera tree outside
your unit is missing, it's because we've instructed our landscaper to remove vegitation at Jupiter Bay that is clasified
by the Florida Exotic Pest Plant Control Council as "nuisance and invasive exotic vegetation". The
full Prohibited Species List is provided at the following link. (8/01/09)
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Email Addresses Wanted
This Website contains many pages of valuable
information accessible only to Jupiter Bay owners. Security is provided through use of a User ID (Email Address) and
Password provided to owners via email. Consequently, if we don't already have your email address, please provide
it so that we can send you the ID and password for accessing the secured sections of the site. One way to
provide this is through the "Contact Us" page of this Website. Also, we encourage you to use the "Contact
Us" page to indicate your preference to receive future Association correspondence electronically rather than through
the US Mail. (8/01/09)
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